Media Planning Software
for Hospitality Groups
All the tools in one place to efficiently organize & track
the media plans, operations, and requests of your Hotels.
With MediaPlanHQ, your marketing team and your hotels
collaborate together on all media activities
in a unified workflow from strategy to delivery.
MediaPlanHQ has been a game changer for our internal processes. It has allowed us to streamline our workflow, making us more efficient and productive for our clients.
Christopher Conrad
Creative DirectorEvolution Hospitality
Easily plan, track and analyze
your hotels' media plans to achieve their goals.
MediaPlanHQ organizes your hotels’ media plans so that you can focus on the strategy that attracts more guests and amaze their experience - without the chaos of scattered spreadsheets, relentless errors and long email threads!
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Prepare Media Plans
At the beginning of the fiscal year, Marketing managers prepare the media plans for their hotels.
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Collaborate Through Approvals
They then share the media plan with the hotels for approval.
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Book With Media Vendors
When approved, they send media insertion orders to book the media with the vendors.
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Push To Creative Teams
When booked, they send complete briefs to the creative and/or e-commerce teams to design and deliver the ads.
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Monitor Everything To Stay In Control
Throughout the rest of the year, they monitor exactly how much they’ve spent, what ads need to be booked, what material needs to be created, and what invoice needs to be paid..
Always know what creative project needs to get done, who’s responsible for doing it, and when it’s due
MediaPlanHQ ties all your creative projects with your media plans in a seamless end-to-end workflow from brief, through approvals, to delivery — on time!
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Receive Project Briefs
Creative and e-Commerce directors receives complete briefs for the creative projects which they review and assign to team members.
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Assign Projects
The team members receive their assignments with clear guidelines and deadlines which allows them to focus on creating great ads.
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Design The Ads
They create the ads.
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Collaborate Through Approvals
When the ad material is ready, they collaborate with the creative director and the marketing manager to approve the material.
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Deliver The Material
When approved, they send the ad material to the media vendor.
Make sure you pay for the right advertisement at the right price.
MediaPlanHQ ties the invoices you received from your media suppliers with your insertion orders to validate that the costs and creative files matches.
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Find The Media Insertion Order
When you receive an invoice from your media supplier, use the IO#, Vendor Name, or other details to find the matching insertion order.
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Validate The Ad & Cost
Validate that the invoiced ad & cost matches the insertion order and adjust accordingly.
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Collaborate Through Approvals
Follow your internal process to approve the invoice.
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Send To Account Payable
When approved, send the invoice to your account payable for payment to the media supplier.
Amaze your clients with an effortless experience to submit and track their marketing requests.
MediaPlanHQ provides a clear channel for submitting requests and following their progress — without long email threads!
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Submit Marketing Requests
Hotels use forms to submit marketing requests.
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Get Notified Of Progress
They receive progress notifications at every major milestone of the request.
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Collaborate
At anytime, they can consult the request and collaborate with the marketing team to advance their request.
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Receive Requests Artifacts
When ready, they can download the material themselves for printing or delivery.
Empower your marketing team today !
Give your marketing team all the tools they need to get organized and be productive to offer an amazing service to your hotels.